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Sample Order Workflow Guide for Air Bar Diamond
Published 2026 · VapeWholesaleHub trade desk
A disciplined sample workflow shortens the path from first interest to a Diamond purchase order.
Wholesale demand in this category is driven less by novelty than by consistency, and sample order workflow is where that consistency is measured.
Retail staff rarely ask about sample order workflow directly, but their questions almost always lead back to it.
Why sample order workflow matters on the Diamond
Request samples with the final specification, not an approximation.
Cash flow is the quiet constraint behind sample order workflow: the cheapest option is rarely the one that frees the most working capital.
Evaluate across at least two weeks of real use.
Reference specification
| Item | Value |
|---|---|
| Model | Diamond |
| Brand | Air Bar |
| Category | Flavours |
| Battery | 650 mAh |
| Output range | 12-30 W |
| Capacity | 3.0 ml |
| Charging | USB-C 2A |
| Coil options | 0.6 / 0.8 / 1.0 ohm |
| Carton quantity | 100 units |
Record findings so the next buyer does not repeat the work.
Practical notes for buyers
Cash flow is the quiet constraint behind sample order workflow: the cheapest option is rarely the one that frees the most working capital.
Consistency across batches matters more than peak performance for Diamond, and sample order workflow is where inconsistency first appears.
Checklist
- Record the arrival condition with photographs on the day of delivery.
- Log sell through by account for the first eight weeks.
- Request batch photographs and a packing list prior to shipment.
- Check carton quantities against the commercial invoice line by line.
- Confirm the exact configuration in writing before the deposit is paid.
- Review the reorder point after one full selling cycle.
Commercial terms
Payment history is the single most reliable route to better terms, more than total annual volume.
Freight terms should be named explicitly, because an unclear incoterm is the fastest way to lose a relationship.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (79 units) | Tier 1 | 21-30 days |
| Pallet (1102 units) | Tier 2 | 21-30 days |
| Container (12948 units) | Tier 3 | 14-21 days |
Frequently asked questions
How many Diamond samples should we request?
Three to five units per shortlisted configuration is enough to judge consistency.
Can several models be mixed in one shipment?
Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.
How quickly can a repeat order be produced?
For established configurations production typically runs two to four weeks, with transit on top depending on the chosen method.
Do you support long term supply agreements?
Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.
Final word
None of this is complicated, but it does need to be written down and reviewed on a schedule.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.