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Sample Order Workflow Guide for Air Bar Box Max
Published 2026 · VapeWholesaleHub trade desk
A disciplined sample workflow shortens the path from first interest to a Box Max purchase order.
A range review that ignores sample order workflow will often produce a confident decision and a disappointing quarter on the Box Max.
Shops that receive a short briefing on sample order workflow convert noticeably better than shops that only receive stock.
Why sample order workflow matters on the Box Max
Request samples with the final specification, not an approximation.
Keeping a short internal note on sample order workflow for each SKU pays for itself the first time a dispute arises over the Box Max.
Evaluate across at least two weeks of real use.
Reference specification
| Item | Value |
|---|---|
| Model | Box Max |
| Brand | Air Bar |
| Category | Flavours |
| Battery | 1300 mAh |
| Output range | 12-25 W |
| Capacity | 2.0 ml |
| Charging | Magnetic dock |
| Coil options | 1.0 / 1.2 ohm |
| Carton quantity | 100 units |
Record findings so the next buyer does not repeat the work.
Practical notes for buyers
A written internal standard for sample order workflow makes onboarding new account managers far quicker and reduces avoidable errors.
The most common mistake is optimising for the first order instead of the fourth, which is where Box Max economics actually settle.
Checklist
- Check carton quantities against the commercial invoice line by line.
- Retain one sealed sample carton from every batch for reference.
- Request batch photographs and a packing list prior to shipment.
- Confirm the exact configuration in writing before the deposit is paid.
- Log sell through by account for the first eight weeks.
- Keep certificates current and filed against the exact model name.
Commercial terms
Commercial terms are usually agreed in three parts: a deposit on confirmation, a balance before shipment and a stated validity window.
Commercial terms are usually agreed in three parts: a deposit on confirmation, a balance before shipment and a stated validity window.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (120 units) | Tier 1 | 21-30 days |
| Pallet (992 units) | Tier 2 | 14-21 days |
| Container (9150 units) | Tier 3 | 21-30 days |
Frequently asked questions
How many Box Max samples should we request?
Three to five units per shortlisted configuration is enough to judge consistency.
What happens if a batch fails inspection?
The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.
Do you support long term supply agreements?
Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.
Can several models be mixed in one shipment?
Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.
Final word
None of this is complicated, but it does need to be written down and reviewed on a schedule.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.
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