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Air Bar Vibe Pro Returns and Credit Notes Checklist 2026

Published 2026 · VapeWholesaleHub trade desk

A clear returns and credit process on Vibe Pro protects the relationship when something goes wrong.

Every serious sourcing conversation about the Vibe Pro eventually arrives at returns and credit notes, usually because it is where cost and risk meet.

Keeping a short internal note on returns and credit notes for each SKU pays for itself the first time a dispute arises over the Vibe Pro.

Why returns and credit notes matters on the Vibe Pro

Distinguish between a defect claim and a change of mind before agreeing any action.

Seasonality interacts with returns and credit notes more than most forecasts allow for, so a rolling review beats an annual one.

Credit notes should reference the original invoice line to keep accounting clean.

Reference specification

Item	Value
Model	Vibe Pro
Brand	Air Bar
Category	Flavours
Battery	1100 mAh
Output range	5-25 W
Capacity	1.2 ml
Charging	USB-C 2A
Coil options	1.0 / 1.2 ohm
Carton quantity	240 units

Agreeing who pays return freight in advance avoids most disputes.

Practical notes for buyers

Cash flow is the quiet constraint behind returns and credit notes: the cheapest option is rarely the one that frees the most working capital.

Checklist

Request batch photographs and a packing list prior to shipment.
Check carton quantities against the commercial invoice line by line.
Review the reorder point after one full selling cycle.
Retain one sealed sample carton from every batch for reference.
Agree in advance who pays for return freight on a defect claim.
Verify that artwork matches the approved compliance template.

Commercial terms

Freight terms should be named explicitly, because an unclear incoterm is the fastest way to lose a relationship.

Volume commitments work best when they are structured as a rolling target rather than a single fixed number.

Volume tier	Indicative unit level	Lead time
Carton (57 units)	Tier 1	21-30 days
Pallet (706 units)	Tier 2	14-21 days
Container (10347 units)	Tier 3	21-30 days

All figures above are indicative working ranges used for planning. Final specification and commercial terms are confirmed in writing before any deposit.

Frequently asked questions

Who pays return freight on a Vibe Pro defect claim?

For confirmed defects the supplier normally covers it; agreeing this in writing before shipment prevents arguments.

Can packaging be adjusted for our market?

Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.

Is documentation provided for customs?

Commercial invoice, packing list and the relevant certificates are supplied; the importer's broker handles the declaration.

How quickly can a repeat order be produced?

For established configurations production typically runs two to four weeks, with transit on top depending on the chosen method.

Final word

The buyers who do this well are not luckier; they are simply more consistent about the basics.

Trade enquiry

Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.

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