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Air Bar Box 3 Sample Order Workflow Checklist 2026

Published 2026 · VapeWholesaleHub trade desk

A disciplined sample workflow shortens the path from first interest to a Box 3 purchase order.

Every serious sourcing conversation about the Box 3 eventually arrives at sample order workflow, usually because it is where cost and risk meet.

A written internal standard for sample order workflow makes onboarding new account managers far quicker and reduces avoidable errors.

Why sample order workflow matters on the Box 3

Request samples with the final specification, not an approximation.

Where two suppliers look identical on price, sample order workflow is usually the variable that separates them over a full year.

Evaluate across at least two weeks of real use.

Reference specification

Item	Value
Model	Box 3
Brand	Air Bar
Category	Flavours
Battery	400 mAh
Output range	12-60 W
Capacity	3.0 ml
Charging	USB-C fast charge
Coil options	0.6 / 0.8 / 1.0 ohm
Carton quantity	240 units

Record findings so the next buyer does not repeat the work.

Practical notes for buyers

In practice the decision comes down to three numbers: unit cost, freight per unit and the realistic sell through rate for Box 3.

The most common mistake is optimising for the first order instead of the fourth, which is where Box 3 economics actually settle.

Checklist

Request batch photographs and a packing list prior to shipment.
Retain one sealed sample carton from every batch for reference.
Keep certificates current and filed against the exact model name.
Record the arrival condition with photographs on the day of delivery.
Agree in advance who pays for return freight on a defect claim.
Log sell through by account for the first eight weeks.

Commercial terms

Currency movement over a ninety day cycle can outweigh the difference between two competing quotations.

Most long running accounts settle into a rhythm of monthly top ups with one larger seasonal build per year.

Volume tier	Indicative unit level	Lead time
Carton (146 units)	Tier 1	7-12 days
Pallet (882 units)	Tier 2	7-12 days
Container (8267 units)	Tier 3	21-30 days

All figures above are indicative working ranges used for planning. Final specification and commercial terms are confirmed in writing before any deposit.

Frequently asked questions

How many Box 3 samples should we request?

Three to five units per shortlisted configuration is enough to judge consistency.

What happens if a batch fails inspection?

The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.

Is documentation provided for customs?

Commercial invoice, packing list and the relevant certificates are supplied; the importer's broker handles the declaration.

Do you support long term supply agreements?

Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.

Final word

The buyers who do this well are not luckier; they are simply more consistent about the basics.

Trade enquiry

Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.

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